[youtube id=”hHyoRRIqU-M” align=”right” mode=”normal” autoplay=”no” aspect_ratio=”3:2″ maxwidth=”330″] Probation departments, like a number of other longstanding agencies, function within a framework of statutes, policies and practices that were established over the course of many years. Typically, there has been little time or effort to reflect on that framework to determine how well it is working and whether it functions in a manner that results in the achievement of desired youth outcomes and effective system performance. Further, a culture of doing things “the way we’ve always done them” often permeates daily operations and often undermines changes that incorporate evidence-based practices and the shift to using effective programs and services.  Since 2005, the Robert F. Kennedy National Resource Center for Juvenile Justice has used a proven framework for review and analysis to partner with state and local jurisdictions to enhance probation department performance. This support has resulted in the development of several publications, tools and resources that provide guidance to jurisdictions undertaking such an assessment process.

Probation Review Guidebook, 2nd Edition
By John A. Tuell and Kari L. Harp (Robert F. Kennedy National Resource Center for Juvenile Justice, 2016)

A Proactive Approach to Self-Assessment in the Juvenile Justice System
Honorable Mark A. Ingram & Kari Harp (National Trends in State Court, National Center for State Courts, 2016)

Letting Go of What Doesn’t Work for Juvenile Probation, Embracing What Does
John A. Tuell and Kari L. Harp (Juvenile Justice Information Exchange, June 2016)

Probation Review Implementation: How Best Practices Meet Everyday Practices
By Dr. John S. Ryals, Jr. (Robert F. Kennedy Children’s Action Corps, 2013)

Sustaining the Momentum of Probation System Reform in Jefferson Parish
Dr. John S. Ryals, Jr. (Robert F. Kennedy National Resource Center for Juvenile Justice, 2015)

Other Resources & Tools

1. NEW Resource! Risk Screening Tool & Risk-Needs Assessment Implementation Checklists
(click here to view)

2. Data Planning Exercise – Introduction (click here to view)

— Data Planning – WorkGrid (Probation Only) (click here to view)
— Data Planning – WorkGrid (Probation/Reentry Continuum) (click here to view)

3. Process Mapping Exercise – Introduction (click here to view)

4. Employee Survey Exercise – Introduction (click here to view)

5. Management, Resource, and Training Exercise – Introduction (click here to view)

— Management Practices Meeting – Communications Grid (click here to view)
— Inventory of Programs and Services Exercise – WorkGrid (click here to view)
— Professional Training Inventory – WorkGrid (click here to view)

Since 2005, the RFK National Resource Center has partnered with more than a dozen jurisdictions seeking reform (see https://rfknrcjj.org/our-work/#ourworkjurisdictions) to provide technical assistance to support the successful application of its resources.  In 2016, the RFK National Resource Center has agreements in place to launch probation system reviews in 3 more jurisdictions.  Each jurisdiction identifies the most critical issues that confront their department and is guided through steps to create a carefully tailored work plan to address them. The core elements of such a plan include administrative analysis of program goals, objectives and implementation; probation management, supervision, assignment, monitoring and behavior change practices; intra- and interagency work processes; and quality assurance for system performance and client outcomes. A probation system review is an exciting opportunity for the principals and partners involved in the management, day-to-day operations and functions of a probation department to assess how they are doing in relation to their goals and objectives and to devise practical strategies for improved performance and outcomes.